Property Information

A Zoning and Building Compliance Letter is a document that confirms the zoning and development information of an individual property.

A Zoning and Building Compliance Letter is intended to convey information to potential purchasers or other interested parties, including:

• Site development standards
• Building compliance
• Permitted/discretionary uses within the associated zoning district

If a survey is provided with the request, the letter will confirm if the buildings are located in compliance with the development regulations of the zoning by-law.

In order for staff to properly determine the correct zoning of your property, it is important that you identify the property location with a municipal address and roll number. In the absence of a municipal address, please complete the legal address section of the request form.

You can read more about Trent Hills Zoning By-laws on the following page: Zoning & Land Use

Information included in a Compliance Letter

Zoning and Building Compliance Letters may include the following information:

• Current zoning descriptions
• Compliance with zoning provisions and setbacks (without a current and up-to-date survey, an opinion on compliance with the current zoning by-law cannot be provided)
• Active Building Permits, Orders and Notices on file
• Official Plan designation
• Designated Heritage significance
• Conservation Authority Regulation

Does not include:

• Review of fences or walls between property owners
• Completion of building permit requirements under the Ontario Building Code

When to request a Compliance Letter

A Zoning and Building Compliance Letter may be requested when:

• Real estate is sold or purchased
• Financial institutions, when approving a mortgage
• Lawyers representing home buyers

How to request a Compliance Letter

• Complete the online submission for a Compliance Request (limited to one request per property)
• Pay the Compliance Letter fee, as set out in the current Fees and Charges By-law

Note: Acceptable payment methods include cash, cheques, or in-person debit. Credit cards and e-transfers are not accepted.

You will be contacted if additional information or clarification is required to complete the request. Requests can take up to ten (10) business days to process. Under certain circumstances, we can complete the request sooner. Please email us if you have questions about the processing time.

A fire compliance letter advises if a property complies with regulations in the Ontario Fire Code. In addition, the Trent Hills Fire Department will provide a file search for any outstanding Ontario Fire Code violations or work orders against the property. 

How to request a Fire File Search

• Mail a letter with the details of your request to:
              The Municipality of Trent Hills
              Attn: Fire Chief
              66 Front St. S., PO Box 1030
              Campbellford, ON K0L 1L0     
        
• Pay the Fire Department Compliance Fee, as set out in the current Fees and Charges By-law

Note: Acceptable payment methods include cash, cheques, or in-person debit. Credit cards and e-transfers are not accepted.

An electronic copy of the fire compliance letter will be sent via email, and the original will be sent by mail upon receipt of the payment. Requests take approximately 5-10 business days.

A tax certificate shows the yearly tax amounts levied, payment information, penalties accrued, and outstanding account balances.

How to request a Tax Certificate

• Send a letter by fax or email with the details of your request to:
             Municipality of Trent Hills
             Attn: Tax Clerk 
             66 Front St. S., PO Box 1030
             Campbellford, ON K0L 1L0
             Fax: 705-653-5203
             propertytax@trenthills.ca 
  
  
• Pay the Tax Certificate Fee as set out in the current Fees and Charges By-law  

Note: Acceptable payment methods include cash, cheques, or in-person debit. Credit cards and e-transfers are not accepted.

An electronic copy of the tax certificate will be sent via email and the original by mail upon receipt of the payment. Requests take approximately 5-10 business days.

Water certificates provide information regarding outstanding balances on water accounts.

How to request a Water Utility Certificate

• Send a letter by fax or email with the details of your request to:
          Municipality of Trent Hills
          Attn: Utility/Tax Clerk 
          66 Front St. S., PO Box 1030
          Campbellford, ON K0L 1L0
          Fax: 705-653-5203
         utility@trenthills.ca

An electronic copy of the water certificate will be provided via email.

There is no charge for a water certificate.

A property information request can provide the registered property owner with specific property details (building permit details, septic information, plumbing permits, etc.).

Note: The Municipality of Trent Hills does not have land survey plans for sale or distribution. Surveys can be purchased from the Ontario Land Registry website if available.

If you are not the registered property owner, you must submit an Agent Authorization Form along with your request. This will permit you to make the request and receive the information on their behalf.

Please submit a Municipal Freedom of Information Request for all other property requests.

How to submit a Property Information Request

• A registered property owner can visit the Municipal Office at 66 Front St. S., Campbellford, to complete the request
• Pay the Property Information Request as set out in the current Fees and Charges By-law

Note: Acceptable payment methods include cash, cheques, or in-person debit. Credit cards and e-transfers are not accepted.

Staff will perform a search of the requested files and email an electronic copy of the paperwork.

If a paper-based package is required, the Property Information Request Fee includes up to five pages. Additional pages will be charged at the rate set out in the current Fees and Charges By-law.